Picture Location Service

Picture Search

There are many commercial picture libraries, offering thousands of high quality pictures by professional photographers and artists. These pictures are available for licensing for a wide variety of commercial and editorial uses. We can use our knowledge and experience of this market on your behalf to search for the picture(s) that you require. While this service is intended to complement our website design and authoring service, to help provide illustrations for the website or document we produce, you are welcome to use our services to locate picture(s) for your own activities.

Licensing fees for images vary greatly (from a few dollars, to hundreds or thousands), and depend heavily on the use for which they are required. Therefore, when you request a quotation from us, please specify clearly and fully what you want to use the pictures for; the terms and conditions associated with the license for each picture will normally be tailored to the use(s) you specify; and you will not be allowed to use or copy the picture(s) for any other purpose. When using this service, we also suggest that you specify a budget for these licensing fees, either as an overall total, or on a per picture basis, so that we do not offer you pictures that you cannot afford.

The majority of picture libraries allow their stock to be searched from the internet, and our search will be limited to these libraries. When we receive you request for a quotation, we will do an initial search of the most relevant libraries, to get an estimate of how easy your picture(s) will be to find. Based on the results of this search, we will then provide you with a firm quotation for our services. When you subsequently place your order, and pay the required deposit, we will then perform the detailed search for your pictures. For each picture, we will attempt to locate several alternatives, with a variety of associated licensing fees. Where appropriate, we will include our own Aardstorm Images library in our search, but will offer alternatives from other libraries as well. This process typically takes 1-2 days per (required) picture, but may take considerably longer if your requirements are particularly difficult to meet. Also, where you require several closely related pictures, then the searches for each picture 'overlap', reducing the overall per picture search time.

Picture Selection and Licensing

Once we have completed our search, we will present the pictures we have found to you, for you to make the final selection. Where possible, we will obtain a 'for approval' copy of each picture, and will supply them to you on CD or DVD ROM, together with the associated licensing terms and conditions and fees. You must not use or copy pictures supplied to you in this way for any other purpose than to make you final selection. If we are unable to obtain such copies, then we will instead provide instructions to allow you to view the located picture(s) through the appropriate library.

Once you have made your final selection, then you can either enter into the appropriate licensing aggreement(s) directly with the library(s) concerned, and obtain the working copies of your chosen pictures yourself, or we can license the pictures on your behalf. This is most appropriate when the pictures are for use in a website or document that we are producing for you. However, if the pictures are for use by yourself or a third party, and you request us to license them on your behalf, then our license handling fee (as specified below) will also apply, in addition to the fees imposed by the library(s) concerned. The additional handling fee will also be waived where the pictures are supplied by our own Aardstorm Images library. All licensing terms and conditions will also be passed on to you; you must not make any use or copies of the picture(s) than are provided for in the associated license.

Communication

All communication between us and you, throughout any picture search project, from request for quotation onwards, will normally be via e-mail or regular post. However, at your request, then we are happy to visit you for a face to face meeting, perhaps to dicuss your requirements in detail, or to present the results of our search, but an additional fee will apply to each meeting to cover our travelling costs.

Fees

The standard fees for our picture location service are as follows:

 

Once we have provided you with a quotation for our work, the quoted fee will be firm and fixed ; if we take more or less time than expected to locate your picture(s), the price you pay will not change, unless you change your requirements. This excludes our handling fee, which will depend on the picture(s) you finally choose, and cannot therefore be fixed in advance.

Aardstorm is not currently registered for VAT, and therefore cannot charge VAT. Once we are registered, the fees above will be the VAT exclusive rates.